Transactions are the payment activities associated with Commitments and their Commitment Items within a project. A transaction can be added either via the Commitment side drawer by clicking add and then TRANSACTION or by navigating to the commitment entity page and either clicking plus to add a transaction or scrolling down to Transactions and clicking to add a new transaction.

There are four different types of transactions: Adjustment, Credit, Invoice and Retention. The most common of the four types is an Invoice. We’ll create a new invoice by entering the display name, transaction status and invoice number.

Additional variables that could prove useful, especially for reporting purposes are the invoice date and, when the invoice is paid, the date paid and check number.

Attachments can be added when creating a new invoice. Simply click Attachments and then drag and drop to include the file you wish to be included as part of the record.

Retention can be withheld from an invoice. A default percentage can be set when creating the commitment – at the discretion of the Program team or District. Whatever is set CAN be overridden or manually changed on a transaction-by-transaction basis, depending on need. Here, we’ll manually set a 5% retention and add the amount of the invoice. Notice the immediate calculation of retention withheld. Let’s click to save and return to the commitment entity page.

To add a retention payment, click to add a transaction and set the transaction type as retention. Provide required details, much like when creating an invoice. You’ll need to know the amount of the retention payment and that amount cannot exceed the total amount withheld from invoices for this commitment item as retention. Retention is typically paid once it’s associated invoice is marked as paid.